Statutory compliance
True HR runs every statutory obligation your payroll creates: PF (Provident Fund), ESI (Employees State Insurance), PT (Professional Tax), LWF (Labour Welfare Fund), gratuity, bonus and TDS (Tax Deducted at Source). Returns are filed before due dates in every operating state, registers stay current, and your inspection file is always ready.
Filed before due dates, every cycle
The compliance month, at a glance
3 of the 12 obligations on this page run on the monthly clock. Each has a day of the month it must be in by.
By the 7th
Salary TDS deposited
Tax deducted at source from salaries: worked out and deposited every month.
By the 15th
Provident Fund return filed
The monthly PF return, the ECR (Electronic Challan cum Return).
By the 15th
ESI contributions filed
Employees State Insurance contributions and filings for the month.
First, the acronyms
The alphabet soup, decoded once
Compliance language is dense. Here is every short form used on this page, expanded once so the table below reads clean.
- S&E
- Shops and Establishments
- OSH Code
- Occupational Safety, Health and Working Conditions Code, which now governs contract labour
- POSH
- Prevention of Sexual Harassment
- ECR
- Electronic Challan cum Return, the monthly PF filing
- UAN
- Universal Account Number, an employee's PF identity
- KYC
- Know Your Customer, identity records against the UAN
- ICC
- Internal Complaints Committee, required under POSH
- F&F
- Full and final settlement on exit
- OSH
- Occupational Safety and Health, one of the four labour codes
The full scope
Which compliances do we handle every month?
Twelve obligation streams, each with its own law, format and due date. This is the working table our team runs your account on.
| Obligation | What we handle | Rhythm |
|---|---|---|
| PF | Eligibility mapping, UAN and KYC, monthly ECR, inspection support | ECR by the 15th |
| ESI | Wage cap monitoring, contributions, filings, audit coordination | By the 15th |
| Salary TDS | Monthly workings and deposit under section 392, quarterly Form 138, year-end Form 130 | Deposit by the 7th |
| PT | Employer and employee registrations, state slabs, workings, challans | State timelines |
| LWF | State-wise deductions, employer share and remittance | State cycles |
| Gratuity | Code on Social Security: eligibility tracking, fixed-term staff included, computations on wages, nominations, F&F linkage | Ongoing + exits |
| Bonus | Code on Wages: eligibility, 8.33-20% computations, registers | Annual cycle |
| Minimum wages | State rate revisions applied on time, wage and overtime registers | Every revision |
| Maternity | Code on Social Security: eligibility, 26-week leave administration, records | As it arises |
| POSH | Policy, ICC constitution support, investigation process, annual report | Annual report |
| S&E and contract labour | Registrations, renewals, linkages and statutory notices | Per establishment |
| Registers & inspections | Mandatory registers current across states; documentation and readiness | Always ready |
Estimating a gratuity liability? Use the gratuity calculator, built on the ₹20,00,000 ceiling and the (15 ÷ 26) formula.
Kept current with the law
12 streams, 5 rhythms
Not every obligation runs on the monthly clock. The same 12 rows, grouped by when each one falls due.
3
obligations due every month, on a fixed date
- Provident Fund (PF)Monthly return by the 15th
- Employees State Insurance (ESI)By the 15th
- Salary TDS (Tax Deducted at Source)Deposit by the 7th
2
obligations set by each state's own calendar
- Professional Tax (PT)State timelines
- Labour Welfare Fund (LWF)State cycles
2
obligations due once a year
- BonusAnnual cycle
- Prevention of Sexual Harassment (POSH)Annual report
3
obligations set off by an event
- GratuityOngoing, and at every exit
- Minimum wagesEvery revision
- MaternityAs it arises
2
obligations kept current all year
- Shops and Establishments, and contract labourPer establishment
- Registers and inspectionsAlways ready
Why the dates matter
What a missed PF date costs
Late PF attracts interest at 12% a year plus damages that step up the longer the default runs, and notices often arrive months later, when records are hardest to rebuild. Filing by the 15th every month is far cheaper than the cleanup.
12%a year
Simple interest on any amount due, from the due date until payment.
0.25%a month
of the arrears
Period of default: Less than two months
0.5%a month
of the arrears
Period of default: More than two months and less than four months
1%a month
of the arrears
Period of default: More than four months
The cap. Total damages cannot exceed the arrears themselves, and they are assessed after a hearing.
State by state
The rulebook changes at every state line
Professional Tax slabs, Labour Welfare Fund cycles, minimum wage revisions and Shops and Establishments renewals all differ by state. Here are the first two, read straight from the rate tables your payroll runs on.
9of 12 states
Professional Tax: who levies it
Of the 12 states on our Professional Tax table, 9 levy it and 3 do not. Each state sets its own slabs, so the same salary is taxed differently across your offices.
Karnataka
₹2,500 a year at the top slab
Maharashtra
₹2,500 a year at the top slab
Telangana
₹2,400 a year at the top slab
Andhra Pradesh
₹2,400 a year at the top slab
Tamil Nadu
₹2,500 a year at the top slab
West Bengal
₹2,496 a year at the top slab
Gujarat
₹2,400 a year at the top slab
Madhya Pradesh
₹2,500 a year at the top slab
Kerala
₹2,500 a year at the top slab
Delhi
No Professional Tax
Haryana
No Professional Tax
Uttar Pradesh
No Professional Tax
Labour Welfare Fund: what each state collects in a year
For one employee, in the 7 states on our Labour Welfare Fund table. 3 collect once a year and 4 twice a year.
- KarnatakaOnce a year
₹150 a year
₹50 from the employee, ₹100 from the employer. Annual: deducted in December, paid by 15 January.
- MaharashtraTwice a year
₹200 a year
₹50 from the employee, ₹150 from the employer. Half-yearly: June and December, paid by 15 July and 15 January.
- TelanganaOnce a year
₹7 a year
₹2 from the employee, ₹5 from the employer. Annual: deducted in December, paid by 31 January.
- Tamil NaduOnce a year
₹60 a year
₹20 from the employee, ₹40 from the employer. Annual: deducted in December, paid by 31 January.
- West BengalTwice a year
₹66 a year
₹6 from the employee, ₹60 from the employer. Half-yearly: paid by 15 July and 15 January.
- GujaratTwice a year
₹36 a year
₹12 from the employee, ₹24 from the employer. Half-yearly: June and December.
- DelhiTwice a year
₹6 a year
₹1.50 from the employee, ₹4.50 from the employer. Half-yearly: paid by 15 July and 15 January.
Every slab, threshold and special month is in our guide to Professional Tax slabs by state.
How it stays safe
Three assurances behind every filing
Compliance fails quietly and invoices loudly. These three disciplines are how we keep the invoice from ever arriving.
Multi-state, one view
PT slabs, LWF cycles, minimum wage revisions and S&E renewals differ by state. We track each state you operate in on one tracker, so opening in a new city adds a row, not a new vendor.
Alerts before, not after
Due dates, threshold breaches and rate revisions are flagged to you before they bite. You hear about an obligation from us in advance, never from a notice months later.
Inspection-ready archive
Every challan, return, register and acknowledgement is archived as it is filed. When an inspector or auditor asks, the file already exists. Nothing is rebuilt under deadline.
What the inspection file holds
01Challans
The proof of every payment, archived as it is made.
02Returns
Every return, archived the day it is filed.
03Acknowledgements
The receipt for each challan and return, kept with it.
04Registers
The mandatory registers, kept current across every state you operate in.
One inspection file
When an inspector or auditor asks, the file already exists. Nothing is rebuilt under deadline.
- All twelve streams are included in the fixed monthly retainer, no per-filing charges: see the pricing page for slabs.
- Litigation, liaisoning and out-of-scope work are quoted separately, so the retainer never carries hidden extras.
Frequently asked questions
What does a labour law compliance consultant actually handle?
Every obligation your payroll and headcount create: PF, ESI, PT, LWF, TDS, gratuity, bonus, minimum wages, maternity, POSH, S&E and contract labour registrations, plus the registers and inspection readiness behind them. True HR runs all twelve streams on one tracker, filed before due dates in every operating state.
What happens if PF is deposited late?
Late PF attracts 12% annual interest plus damages that scale up to 100% of the arrears, and notices often arrive months later when records are hardest to rebuild. Filing by the 15th every month is far cheaper than the cleanup.
Can you manage compliance across multiple states?
Yes. PT slabs, LWF cycles, minimum wages and S&E rules differ by state, and we maintain one consolidated tracker across every state you operate in. When you open in a new city, we add its registrations and timelines to the same view.
Do the four new labour codes change my obligations?
The four codes, Wages, Industrial Relations, Social Security and OSH, are being brought into force in stages, with states notifying their rules. We track every notification and adjust rates, registers, contributions and policies as each provision takes effect, so the shift happens inside your existing rhythm.
What does inspection readiness mean in practice?
It means mandatory registers are current across states, every challan and return is archived with its acknowledgement, and documentation is organised the way an inspector asks for it. When a visit or notice comes, we support the response with the file already complete.
Twelve obligations. One owner.
Book a 30-minute scoping call. We will map your states, headcount and registrations, flag any gaps, and send a firm, slab-wise quote within two working days.
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